Tampa Bay Soaring Society, Inc.
NAME AND PRINCIPAL OFFICE
Section 2. TBSS shall be registered as a Section 501(c)(3) tax exempt organization.
Section 3. The principal office of the club shall be in the Tampa Bay area, State of Florida at a site designated by the Board of Directors.
Section 4. The home base of the TBSS shall be at 40223 Sunpath Ave, Zephyrhills Municipal Airport, Zephyrhills, Florida.
Section 2. To provide and promote education of students, pilots, youth organizations and the general public for charitable purposes within the meeting of Section 501(c)(3).
Section 3. To provide and make available to the Members of the Corporation flying facility facilities and equipment for the study and research motorless flight on a non-profit basis.
Section 4. To encourage, promote and provide for the training of Members of the Corporation in the knowledge, skills and safe practices of motorless flight.
Section 5. To be affiliated with and provide support for Freedoms Wings Florida, Inc. Freedoms Wings Florida, Inc. is a Section 501(c)(3) non-profit organization that provides the opportunity for those who are physically challenged to fly in specially adapted sailplanes, either as a passenger or as a member of the flight training program.
Section 6. Notwithstanding other provisions of these Bylaws, the purpose for which the corporation is organized are exclusively charitable, scientific, and educational within Section 501c3.Section 7. Notwithstanding other provisions of these Bylaws, this corporation shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501(c)(3).
Section 2. An active member shall be entitled to participate in all club activities and to utilize all club equipment subject to such rules and regulations provided in the Tampa Bay Soaring Society Operating Procedures.
Section 3. Other classes of membership and applicable fees shall be established by the Board of Directors.
Section 4. The Board of Directors is empowered to establish rules and procedures to remove a member.
Section 5. The Board of Directors, by majority vote, may remove any member for chronically disruptive behavior. Chronically disruptive behavior shall include, but shall not be limited to, the following: sending communications to club officers or directors which by their length or content significantly interfere with the efficient management of the club; repeatedly raising arguments that have previously been given fair consideration and then decided; or sending communications which are abusive or unfairly impugn the motives of other members. Past behavior by the member may be considered by the directors when determining whether the member is guilty of such behavior. Any member who is so removed shall receive an accounting from the Treasurer of dues previously paid for future months and all monies the member owes the club. The club shall then promptly refund dues paid for future months less monies owed.
Section 2. General meetings may be held at a place and time determined by the Board of Directors. The membership must be notified at least ten days before the meeting.
Section 3. Special meetings of the members may be called at the discretion of the President, or a majority of the Directors, or by written petition of at least one fourth (1/4) of the active members. It shall be the duty of the Secretary to call such a meeting within ten days after such a demand. Notice of special meetings of members, stating the time and in general terms the purpose thereof, shall be given to each member at least three days before such meeting. No business other than specified in the notice will be transacted at any special meeting of the club.
Section 4. One quarter (1/4) of active members in person including three (3) members of the Board of Directors shall constitute a quorum at each meeting. A lesser number shall adjourn to some future time as specified by the President. The Secretary shall give notice of adjourned meetings reconvening to each active member at least ten days prior to the meeting.
Section 5. Each active member in good standing is entitled to one vote. Each active member in good standing may designate any other active member as proxy for any meeting. A member may hold the proxy of only two other members. Proxies must be in writing. A majority vote of members present or by proxy is controlling unless otherwise specified in these Bylaws.
Section 6. Meetings will be conducted using Roberts Rules of Order or similar accepted rules for conduct of proceedings.
CLUB OFFICERS AND ELECTIONS
Section 2. Any active member in good standing shall be eligible to hold any office, with the exception of the Chief Tow Pilot, who must be an active tow pilot for the club and the Chief Flight Instructor, who must have a CFIG rating.
Section 3. Any qualified member may be nominated for any office by any other active member including himself. Nominations will close on October 30th. All nominations shall be forwarded to reach the Secretary or Treasurer by that date in order that a ballot be included in the November newsletter published on November 1st. Any form of nomination may be used, but the nominator must certify that the nominee has expressed a willingness to both run and serve in the capacity for which nominated. Persons nominated for more than one office shall be contacted by the Secretary or Treasurer and must choose which office he or she wishes to pursue.
Section 4. Any qualified member may vote either in person or by absentee ballot. Voting will be by secret ballot. Ballots included in the November newsletter shall have provision for signature which will appear outside the fold when the ballot is sealed for secrecy. Absentee ballots will be forwarded to the Treasurer in time for the annual meeting, who will bring them to the meeting with the signatures attached. Signatures will be removed prior to depositing the absentee ballots in the ballot box. Individuals previously voting absentee, but electing to be present at the annual meeting may rescind previously submitted absentee ballots by requesting to have it returned at the meeting. All qualified members voting in person will sign a roster before depositing a ballot in the ballot box.
Section 5. An election committee formed on the day of the election shall count ballots. If people outside the club are available and agree to serve, this is the preferred method. If no non-members are available, the Board shall appoint a three member election commission to count and certify ballots.
Section 6. In the event of a tie for office, a special election for the unresolved office will be held within two weeks after the original voting, but preferably on the same day as the election.
Section 7. Any vacancy in the Board of Directors occurring during the year shall be filled for the unexpired term of the director, by a majority vote of the remaining Directors. An exception to this rule shall be that in the event of three (3) or more vacancies in the Board of Directors occurring at any one time, they shall be filled by majority vote of the active membership at a meeting duly called.
Section 8. Executive Officers shall hold offices for 12 months or until their successors are elected and qualified.
BOARD OF DIRECTORS
Section 2. Duties and Powers. The Board of Directors shall have the power to make all necessary contracts, to borrow money, up to thirty thousand dollars ($30,000.00) per single purchase, to secure the same by mortgage or deed of trust to the property of the club, to pay and discharge all debts, and to do all matters necessary or incident to, or in aid of, carrying out of the aim and the purpose of the club, and they shall have the charge and the manner and subject to such rules, regulations and restrictions provided in these bylaws.
Section 3. Any assessment recommended by the Board must be approved by a written ballot simple majority of the entire active membership before becoming effective.
Section 4. Any decision of the Board may be repealed by an affirmative vote of the majority of the active membership.
Section 5. Each director shall serve without compensation or reward. No officer or member of the Board of Directors shall be interested either directly or indirectly in any contract relating to the operations conducted by the club nor in any contract for furnishing supplies or equipment thereto unless specified exception is made by affirmative vote of the Board of Directors. Exceptions may be made as long as it complies with terms for borrowing funds established by the Board of Directors. Any director standing to benefit from any Board decision will abstain from voting on that particular issue.
Section 6. The Board shall cause to be kept a complete record of all of its acts and proceedings of its meetings, and make this available to all members.
Section 7. The Board of Directors shall be responsible for keeping the official Tampa Bay Soaring Society Standard Operating Procedures current.
Section 8. Regular meetings of the Board may be called at a time and place to be determined by the President to hear the Treasurer’s report, Secretary’s report, transact club business, and formulate an agenda of items to be brought before the general membership for discussion and or vote. Special meetings of the Board may be called at any time on the order of the President or two Directors. Notice of meetings of the Board, stating the time, place, and general purpose shall be given to each Board Member no later than five days prior to the meeting. If all Board Members are present, any business may be transacted without previous notice.
Section 9. Electronic mail can also be used by the Board Members to conduct club business as long as all Board Members are included in the electronic transmissions.
Section 2. The President shall preside at all membership meetings, and at all meetings of the Board of Directors.
Section 3. The President shall appoint all committees with the approval of the Board of Directors, and shall also be a member of all committees.
Section 4. The President shall sign or co-sign and execute all contracts in the name of TBSS when authorized to do so by the Board of Directors; appoint and discharge agents and employees, or delegate this duty as he may elect, subject to the approval of the Board of Directors. The President shall have general supervision of the management of all affairs of the club, subject to the approval of the Board of Directors.
Section 2. In the absence or disability of the President and/or the Treasurer, the Vice President shall also execute in the name of TBSS, checks or the financial documents authorized by the Board of Directors and in accordance with the bylaws.
The IRS considers TBSS to be a 501(c)(3) organization which means we are tax exempt. The Treasurer will be responsible to file a form 990 or 990EZ each year. This can be accomplished by using a Certified Public Accountant firm.
Section 2. The Treasurer will supervise custody and sales of club insignia, patches, decals, etc., and will include the results of such sales in the monthly report.Section 3. The Treasurer has the power to authorize all expenditures up to three hundred dollars ($300.00). All expenditures other than routine expenditures and necessary maintenance over three hundred dollars ($300.00) must have the approval of the Board of Directors.
CHIEF TOW PILOT
CHIEF FIELD OPERATIONS OFFICER
Updated December 2015
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Last modified: December, 2015